Use case · People · Operations
Expiry dates and document control
Automatic management of expiring certificates, permits and critical documents. No penalties for oversights.
The problem
Licences, certifications, permits, vehicle inspections and regulatory documents expire at different points throughout the year. Managing them by hand with calendar reminders always fails: someone forgets the reminder, someone goes on holiday, and the company ends up with a worker or piece of equipment blocked, fined or involved in an accident.
How we solved it
We record every document with its expiry date and set up escalating alerts (60, 30 and 7 days) to the person responsible. If nobody acts, we escalate to management. The system automatically blocks any operation that depends on an expired document.
What you get
Areas involved
- People
- Operations
- Health and safety
- A central register of all critical documents
- Escalating alerts configurable for each document
- Automatic blocking of operations with an expired document
- No risk of penalties for missing documentation
- Documentary evidence for inspections and audits